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Financial

Collections

Failure to pay a past due debt may result in the student account being referred to a collection agency.  Collection of the debt may require legal action. Students will be responsible for all fees and costs incurred in the collection of the past due debt, including collection fees and attorney fees.

The College will use collection companies to collect overdue student balances. Overdue student balances may affect a student’s credit rating.

Submission of your student debt to the State of Illinois will enable deductions from your State of Illinois tax refunds and payrolls.  Students will be responsible for the State of Illinois costs.

Contact the Business Office staff to set up outstanding balance payment arrangements.  A restriction will be placed on a student’s account if an unpaid balance exists and no payment arrangements have been made. Future enrollments and the issuance of grades and student transcripts will be restricted. The FRC and other Heartland facilities may also be restricted.

Cooperative Agreements

A cooperative agreement enables a resident of District 540 to enroll in a specific program at another community college at a special tuition rate.

Heartland Community College has cooperative agreements with 36 other Illinois community colleges that allow Heartland district residents to enroll in Career and Technical Education certificates and degrees that are not available at HCC. Not all programs qualify for a cooperative agreement. 

Students must complete a cooperative agreement application at Heartland Community College at least 30 days prior to the start of the semester for which the cooperative agreement is sought.

Cooperative agreement applications may be obtained here. Please return to Enrollment Services in CCB 1000.

 

 

Drop for Non-Payment (New for Spring 2019)

NEW FOR SPRING 2019

Students will have ALL Spring 2019 classes dropped if they have not paid in full or enrolled in a payment plan by December 4, 2018.  Payment toward your tuition will include third party documents such as Veteran waivers, scholarships, and Financial Aid.  If you have any questions, please call the Business Office at (309) 268-8140.

Financial Aid Eligibility

All HCC students are encouraged to apply for financial aid early by completing the Free Application for Federal Student Aid (http://www.heartland.edu/financialAid/). The preferred application completion date for fall semester is March 1st. The preferred application completion date for spring semester is October 1st.

Recipients of financial aid will be evaluated each semester for satisfactory academic progress. At that time, a student either will be in good standing or will be in denial status for financial assistance for future enrollment periods. The student must meet all three progress requirements: completion rate, grade point average and be within the maximum time frame to remain in good standing. Students will be notified by the Financial Aid Office if they are placed in good standing or denial status for financial aid.

Fiscal Responsibility

Students registering for classes at Heartland Community College must accept financial responsibility for all of their costs. Failure to pay a past due debt may result in the account being referred to a collection agency or legal action taken for the collection of the debt. Students will be responsible for all fees and costs incurred in the collection of the past due debt, including collection fees and/or attorney fees.  Students will be required to complete the Financial Responsibility Agreement in IRIS.

NEW FOR SPRING 2019

Students will have ALL Spring 2019 classes dropped if they have not paid in full or enrolled in a payment plan by December 4, 2018.  Payment toward your tuition will include third party documents such as Veteran waivers, scholarships, and Financial Aid.  If you have any questions, please call the Business Office at (309) 268-8140.

Payment

Students are responsible for costs of the classes they register for at Heartland Community College.

Published in the class schedule and published online at https://www.heartland.edu/payingForCollege/paymentsRefunds/paymentPlan.html are the deadlines for payments. It is the student’s responsibility to be aware of the payment deadline for his/her tuition. A student will receive a bill or payment reminder by mail, paper, or electronically at least once per semester. The student bill is also online on the Student Center page in IRIS.

NEW FOR SPRING 2019

Students will have ALL Spring 2019 classes dropped if they have not paid in full or enrolled in a payment plan by December 4, 2018.  Payment toward your tuition will include third party documents such as Veteran waivers, scholarships, and Financial Aid.  If you have any questions, please call the Business Office at (309) 268-8140.

Refunds & Drops

Students will receive a 100% refund of tuition and fees if the student or the college drop a course or courses on or before the refund date.

Sixteen-week courses typically have drop deadlines during the first 10 business days of class. Four-week, eight- week, twelve-week, fifteen week, and summer courses have proportionately shorter refund deadlines. Please visit online https://www.heartland.edu/payingForCollege/paymentsRefunds/eligibility.html for refund deadlines.

It is the student’s responsibility to officially drop from a course or from the College by the refund date. Students may drop online through my.Heartland by accessing IRIS or in person with an advisor. If using IRIS to drop, the student should retain a copy of the successful transaction. If the student is unable to come to the college, by submitting a signed letter, the student can drop classes.  Eligibility will be determined for a refund by the postmark date. The College does not accept drop requests made by telephone, so students should visit Advisement (CCB 1000) if they need assistance.

Refund Requests after the Refund Deadline

If the refund deadline has passed, a student may request dropped charges, a future credit or a refund due to extenuating or emergency circumstances that prevent continued enrollment.

Extenuating or emergency circumstances are events such as a medical situation, a call to active duty, a major employment change, or a family crisis that happens to a student. Students should contact the Dean of Enrollment Services immediately. Students must seek resolution regarding any extenuating issues within 30 business days of the end of the semester in which the emergency occurs.

Students should email a request to the Dean of Enrollment Services. The request should include the rationale and evidence as to why the College should approve the relief based on the extenuating circumstances. Each request will require a brief meeting with the Dean of Enrollment Services. 

In cases of medical withdrawal, a medical professional should provide evidence that the medical condition impaired the student from being successful in the given semester. Medical withdrawals maybe requested for all or part of one’s academic load.   

Reservists called to active duty while enrolled at Heartland Community College shall receive a full refund or credit against future enrollment. The student should notify the College and provide military documentation before one leaves for active service. A letter or email requesting a withdrawal should be provided to the Dean of Enrollment Services.

If a class is canceled because of insufficient enrollment or for another reason, students will receive a 100% refund of the class tuition and fees.

Refunds & the BankMobile Vibe Card

For a refund to be issued to the credit/debit card used to pay, the student must provide the Business Office with the 16-digit card number and expiration date.

Students can choose their refund method by using the Bank Mobile site at https://www.refundselection.com.  Students notifying the Business Office immediately with the credit or debit card information used for payment can choose to have their refund issued back to that card.  The College does not store the card information because of security concerns.

  • Usually during the 3rd week of classes, refunds will begin.
  • Typically during the 6th week of classes, financial aid credit balance refunds will begin.
  • Usually during the 10th week of classes, student loan refunds will begin.

Students in credit hour classes will receive refund selection kits by mail.

To receive their refund selection kits by the post office, students need to keep their address current with the College and watch for their refund selection kit in the mail.  The post office will not forward the kits.

Students should contact the Business Office if they have lost or do not have a refund selection kit.

Students must log in to https://www.refundselection.com using their personal code number in their selection kit to choose their refund method. Students should make a refund preference to avoid a delay in issuing their refunds.

Your options include having your refund:

  • Deposited to another bank of your choice through ACH Transfer to Other Bank
    (Funds available 2 – 3 business days after disbursement by the College)
  • Directly deposited into your BankMobile Vibe account
    (Funds available the same day as disbursement by the College)

For more help log on to https://www.refundselection.com.

BankMobile Vibe is a FDIC insured checking account that allows you to access your student refunds quicker and easier than ever before. BankMobile Vibe has no minimum balance and offers free Internet banking features.  Assessment of fees, as with most bank accounts, could occur. With it, you can use your BankMobile Vibe card to make purchases anywhere Debit MasterCard® is accepted. 

A refund deposited to your BankMobile Vibe account will generate an e-mail to you.  Additionally, you will be able to see details of your BankMobile Vibe account by accessing your account statement on the website.

The BankMobile Vibe card is the card you use to access your funds if you choose to open a BankMobile Vibe account. With the Debit MasterCard logo on it, you can use the card as a debit card wherever Debit MasterCard® is accepted. The card is NOT a credit card. It is a debit card.

Not choosing a preference, will delay your refund.  If you are receiving a refund or not, it is important to choose your refund method using your refund selection kit at https://www.refundselection.com.

Log on to https://www.refundselection.com and use the "Where's my Refund Selection Kit" feature and it will provide you with the status of your kit.  Contact the Business Office at 309-268-8140 for the status too.

You will be assessed a $20 charge if you require a new card.

The BankMobile Vibe card is not the official Heartland identification (ID) card. Official Heartland photo ID cards are issued in person on campus throughout the semester. Please visit the Library located in the Student Commons Building (SCB) for more information.

For more information about the BankMobile Vibe card and refunds, please visit https://www.refundselection.com or contact the College cashier at (309) 268-8140.

Sales/Solicitations

The College permits controlled sales campaigns and solicitations only by recognized student organizations. The College encourages student organizations to raise funds to support their activities.

All sales campaigns and collections are restricted to specific locations and times and need prior approval by the Dean of Student Support Services.

Office–to-office selling of any kind is prohibited on campus.

The Dean of Student Support Services must approve all non-club solicitation activities. Activities must adhere to specific locations and times as approved.

Scholarships

The Foundation administers a variety of scholarships designed to reward student achievement, encourage student leadership and provide financial assistance. Foundation scholarships are supported through the generosity of individuals, businesses and organizations. Awards are dependent on the availability of funds. Any currently enrolled or prospective student at Heartland Community College may apply. Apply early. (Please see this website, https://www.heartland.edu/foundation/scholarships/apply.html, for deadline information).

The following are minimum requirements that apply to all Heartland Community College Foundation scholarships, unless otherwise noted:

  • Applicants must meet District 540 residency requirements at the time of application.
  • Foundation scholarships are for HCC degree or certificate seeking students only. They may not be used for dual enrollment and are non-transferable.
  • Unless other GPA requirements are listed, current HCC students must at least meet College academic requirements for good standing (see Academic Probation/Dismissal Policy).
Students applying for scholarships requiring evidence of financial need must complete the Free Application for Federal Student Aid (FAFSA). All applicants are encouraged to complete the FAFSA to maximize their eligibility. Results must be available by the application deadline. Apply early. Please visit http://www.fafsa.ed.gov or the Financial Aid Office for more information.
Tuition

District 540 tuition and universal fees per credit hour: (Effective Summer 2018)

In District

  • $142 Tuition for In-District students
  • $7 Student Life Fee
  • $2 Program Development and Facilities Enhancement Fee
  • $2 Universal Learning Management System Fee
  • $153 Total In-District Tuition & Fees per credit hour

Out of District

  • $295 Total Out of District Tuition & Fees per credit hour
  • $437 Total Out of State Tuition & Fees per credit hour
  • $437 Out of Country Tuition & Fees per credit hour

Tuition and fees are subject to change. For current rates, please refer to the College website.

Persons and their dependents who own property in and pay taxes to District 540 will pay the in-district rates per credit hour as listed above. Individuals attending another college within the district will pay the same in-district rates per credit hour as listed above.

Persons and their dependents who reside outside the district, but work full-time within the district will pay the in-district rates per credit hour as listed above.

All international students with an F-1 Visa will pay the out-of-state rate of $422 per credit hour as listed above.

Payments can be made by:

  • Cash (Normal campus only)
  • Check
  • Debit Card
  • Visa
  • MasterCard
  • Discover
  • American Express
  • Online  (in full or opt for a published installment plan) via checking, savings, MasterCard,   Discover, or American Express

To learn more visit http://www.heartland.edu/pay/.

Payments can be made at the following locations:

  • Business Office, 2nd Floor of the Community Commons Building (CCB), Raab Rd. Campus
  • Pontiac Center
  • Lincoln Center
  • Over the telephone at (309) 268-8140 using a credit or debit card
  • Online – fees may be assessed for online payments

Students enrolling in certain courses will have a course-specific or lab fee in addition to tuition.  The class schedule will list the fees.

Other student fees include, but are not limited to, the following:

  • Course/Laboratory Fees: Varies
  • Transcript Fee: $5
  • Returned Check Fee: $25
  • Installment Payment Plan Fee: $25
  • BankMobile Vibe Replacement Fee: $20
  • Past Due Administrative Account Fee: $15-$30

NEW FOR SPRING 2019

Students will have ALL Spring 2019 classes dropped if they have not paid in full or enrolled in a payment plan by December 4, 2018.  Payment toward your tuition will include third party documents such as Veteran waivers, scholarships, and Financial Aid.  If you have any questions, please call the Business Office at (309) 268-8140.

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