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Heartland Community College

Business Office

The Business Office team supports the business and financial operations of Heartland Community College, and assists departments in daily operations in the most cost-effective manner to support the missions of the College. 

We value accountability, adaptability, customer focus, communication, and teamwork. Our Business Services team consists of the following areas: 


The Cashier manages all student financial accounts and is responsible for general accounts receivable processes. The Cashier provides customer service for all billing and payment related activities including tuition, payment plans, refunds, and testing center fees.


Purchasing is responsible for all College purchases, vendor relations, and external bidding. Purchasing will review and evaluate solicitation responses to ensure diversity participation and good faith efforts to utilize diverse vendors.  


Accounting serves as a resource to departments on questions related to financial activity and addresses encumbrance issues. Investment and debt accounting is done on a monthly basis along with financial report preparation. Reconciliation of all bank and investment accounts are prepared on a monthly basis. Financial Aid refunds to students are processed and reconciled with the Financial Aid department as needed. Student billing statements and student collections are administered by Accounting. Any additional work required by the annual audit is prepared by Accounting. Student 1098-T's are distributed annually. All financial surveys, ICCB reports, GATA reports, HLC and other governmental financial reports are prepared by Accounting. 


Payables processes payments of vendor invoices on a weekly basis and responds to internal and external customer inquiries regarding payment. New vendors are added by payables. The IRS Forms 1099 and W-2G's are processed by Payables. 


Payroll processes employee payroll payments and time reporting transactions on a bi-weekly basis. The IRS form W-2 is prepared by Payroll annually and distributed to employees. All employee leave time is recorded and tracked by Payroll. Payroll prepares and submits all payroll reports due to governmental entities. All payroll deductions are reconciled and paid by Payroll. 

Contact Us

Business Office 
CCB 2100
1500 W Raab Road
Normal, IL 61761
Fax: 309-268-7996

Accounts Payable

Phone: 309-268-8076


Phone: 309-268-8140


Phone: 309-268-8126